Begin the meeting on a positive note. However, if you start out on a high note, the rest of the meeting is more likely to be enjoyable. The greatest method to start a meeting on a good note is to invite each member to express something positive in a quick (i.e., less than 30 seconds) manner... Invite members to tell others about their achievements/successes or give testimonials regarding the group's performance.
For example: "John, would you please stand up?" (Everyone stands.) "Good job keeping track of our expenses this month." (Laughter and applause.) Then sit down.
This simple exercise takes only a few minutes but it has huge benefits for your relationship. By starting on a positive note, you show that you are committed to the success of the group and encourage members to do the same.
It also creates an atmosphere of trust and openness which are essential elements in any successful team environment.
Finally, this approach helps build rapport with members quickly and easily. Nothing can destroy a good relationship faster than the appearance of hostility or indifference. On the other hand, friendship can be built in a matter of moments!
So the next time you start a meeting, try saying: "Hello, everyone. I'm glad to see you all here today. Today we will be discussing topic X. First, let me say something positive about someone present.
Here are four simple strategies to organize a decent meeting conclusion and help everyone get a productive start on their next actions.
Meetings Begin with Small Talk It is courteous to make small conversation while waiting for the meeting to begin, whether you are conducting the meeting or attending it. You should talk on matters irrelevant to the meeting, such as the weather, your family, or your weekend plans. This shows that you are a responsible citizen and a productive member of society.
You should also discuss any issues relevant to the meeting before it begins. For example, if there is a new product being introduced at work, then you should discuss it before the group starts its discussion of other topics. This shows that you are a responsible leader and that you have thought about the meeting's agenda before it starts.
Finally, you should end the meeting on a positive note. Even if you are both going home immediately after the meeting, say something nice about the person so that they know you enjoyed meeting with them.
How will your meeting be conducted?